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The ‘Heat’ is on POS systems

It is not uncommon for consumers to receive receipts that are printed on thermal paper and there is a good solid reason behind the takeover of the dot-matrix realm by thermal printers.

Thermal paper receipt roll based systems have become popular largely due to their cost effectiveness, clear prints and low maintenance which makes it an essential part of a firm’s value chain. As a matter of fact, the thermal receipt has become the most common type of receipts issued by businesses in order to provide customers with ‘proof of purchases’.

From retails stores to ticketing agencies, from lottery management firms to banks, thermal paper prints have found their way into almost all industries largely attributable to the quality and reliability of not just the paper, but also the printing mechanism which is easy to maintain and is robust compared to most other printers. Apart from that, thermal printing systems do not require ink cartridges or ribbons as the print head uses heat to imprint on the thermal paper and this is the reason behind the fact that these printing systems do not cause hiccups in business processes as they do not breakdown or jam easily as they are only one or two moving parts within the printer’s chassis.

The elimination of ink cartridges and ribbons also mean that these systems are less costly in the long run. Nevertheless, it is important to know where to get supplies, what type of supplies to get and what are the reasonable price ranges that you have to consider as ‘acceptable’ prices. Based on market reports, the cost of thermal paper may differ quite significantly as most thermal paper suppliers are ‘3rd party dealers’ and therefore their hikes in price for these cash register receipt paper rolls could have a negative impact on your bottom line.

The best way to go about this issue is to locate suppliers who deal directly with manufacturers as they would be able to offer better quality thermal paper rolls at much lower rates. The cost of the paper also depends on the size and thickness of the paper (i.e. 57 mm x 45 mm, 57 mm x 57 mm and 80 mm x 80 mm). The only disadvantage of thermal paper rolls are that the prints on the paper eventually fade out over time which is about the only advantage that POS systems that use dot-matrix printers have over thermal paper based POS systems.

Nevertheless, it would still be less expensive to use thermal paper based POS and if at all the receipt copies are required to be kept, then scanning and storing them as a digital copy would be an efficient way to do it as with proper indexing, retrieval would be a much easier task and they would not require bigger and bigger spaces to store hard copies.

Apart from that storing receipts or documents for that matter as digital copies make it much easier to share data as they could be sent via emails as attachments without the need to transport the receipt or document physically.